| The Grant High School Band Boosters
The GHS Band Boosters is a group of parents, teachers, community members and students who support the band program by organizing events and raising funds. Anyone and everyone who cares about instrumental music at Grant High School is a booster.
Click here to read the Grant Band Boosters' By Laws and Budget — REVISED MAY 15, 2007
See below, for recent meeting minutes.
Date: Tuesday October 20, 2009
1) Those in attendance: Lina Macias, Gay McNeil, Ralph Erwin, Gaby Saunders, Ulysses Lopez, Scott Overton, Aridene Walravera, Karen Cathcart, Henry Babbitt Cook, Kyle Cook, Otto Schell, Jo Landefeld, Jamie Malloy, John Malloy, John Gleason, Bev Gleason, Nicholas Budge.
2) Approved September Minutes: Informal meeting – Laurelwood pizza was a success.
3) Directors Report – Nick: Thanked volunteers for pep band. Travel to and from football game on Max went well, everyone made it to and from the event safely thanks to parent volunteers. One of the things we need to do is organize and generate a cell phone list for all band students. Event update, Band Cluster has been moved from Wednesday February 17th to Thursday February 18th. Thanks to the families who made donations towards the gift baskets for the Booster Fall Auction event. We’ve received $300 in donations and are able to put together 2, possibly 3 baskets. The baskets include symphony tickets. Cathy Golden and Sheryl Herring are putting the baskets together. Trip for wind ensemble, overnighter to Corvallis in March 2010, 1 night – 2 days and will involve a festival, concert and clinic. We will need 1 male chaperone and 2 female chaperones to accompany students on trip. This is an educational team building experience, the estimated cost will be anywhere from $80 per person maximum, to a minimum $60.
4) Band Council Report- Henry B. Cook, Pep band will attend next football game, we will need 3 or 4 parent volunteers to assist students with trip to and from football game on max. No school that day.
5) Treasurer’s Report – Gaby – No changes at this time. There is $305 dollars that needs to be transferred from regular band account.
6) Nominations: A formal nomination for next year’s band booster president is John Gleason. We will vote next meeting.
7) Fall Concert/Fundraising - Volunteers – Scott Overton has volunteered to be our concert coordinator. We will sell band shares and cushions at Wednesday’s concert, Oct 28th. Call time for all musicians is 6:30. No balcony access at this concert. On a side note the percussion group will be performing; this group is doing an awesome job. Concert dress for this group is all black. Treasurer will get money set up for concert.
8) New Business/Miscellaneous items discussed – there are still things to do in the band room, finish trim, repaint the Beetles, need speakers remounted, electricity box removed and other jobs listed on website. For fund raising, let’s have a specific amount in mind that we want to raise for next round of lockers. We need a fund raising chairperson.
Date: April 21, 2009
1) Introductions: Those in attendance – Lina Macias, Karen Cathcart, Gaby Saunders, Drew Davis, Susan Shepperd, Scott Overton, Kyle Cook
2) Minutes - approved March minutes
3) Directors Report – Mr. Budge was not in attendance, at pit orchestra rehearsal: Kyle Cook reported.
Big Trip – Chaperones were amazing. The students were spectacular.
Money: $ 1,330.31 - Band Boosters
$ 9,509.00 – Band Lockers - $4,000 moved from boosters to locker account.
$ 558.62 – Pending Tuxedo reimbursement.
$ 342.60 - Band
Estimated expenses Pending: State Bus $300 - $700
Awards recognition $515.78 (last years amount)
Other business – Please check the website for calendar and schedule updates.
All band students are required to perform at Graduation on June 8th.
4) Band Council Report – Ryan Hunt was not in attendance: Project for next year band council is to do more outreach for feeder schools starting in September. Need a parent to organize and help with student outreach program. In September there will no longer be beginning band at Grant.
5) Treasurers Report– Band money has been moved into wrong accounts need to have funds transferred to correct accounts. Need to develop deposit slips for next year with correct account numbers. Lowes nonprofit organization offers grants – need to have a point person who is willing to take on this opportunity. Could help with purchase of lockers.
6) L. A. Trip Evaluation – It’s all been positive feedback. Had to pay for 1 bag going and coming $100 all together. Need a new case for the tuba, or repair current case. There was a mix up with Ryan’s travel back to Portland, next time make sure if student is only making one leg of the trip that it is communicated to the airline and they have made exceptions for that students travel. Next time need to do a better job of tagging kids luggage pieces, especially their attire for events. Names need to be put on everything. High school name & cell phone number need to be on all garment bags. Bags need to be checked at school, prior to the trip, to make sure kids have everything they need for performance. Having the correct attire needs to be a priority. Strategically, make sure dinning arrangements make sense with activities planned for the day, too much time was spent traveling back and forth on bus when it didn’t make sense to do so. Travel agency did a poor job with planning dinner. Overall was a great experience and a good trip.
7) Lockers - We need to move ahead with purchase of Band Lockers. May need to get approval of Vendor or could be considered an exception. Need to check into because it could end up being a major process.
8) Band Booster Nominations – Postpone until next meeting to give people opportunity to volunteer.
9) New Business – Plan a cleanup day this summer for the band room. Paint the room, clean the floors and get ready for lockers. Kyle will orchestrate a party.
Date: February 17, 2009
Those in attendance: Cheryl Hering, Mollie Shibley, Ellen Osborne, Ryan Hunt, Kathy Pape, Karen Cathcart, Ohuy Tran, Ralph Erwin, Nick Budge, Kyle Cook, Henry Babbitt-Cook, Gregg Sneller, Eric Howard, Kim Howard, Scott Overton, and Gay McNeil.
After introductions, Mr. Budge gave the Director's Report. He expressed thanks to everyone, but especially Chris Lopez and Lina Macias, for the Sweet Sound of Jazz, calling it a wonderful evening¯. He mentioned that the PIL Solo/Ensemble competition is coming up on Feb. 28. The cost for the entrants is $10 for soloists and $7 each for members of an ensemble, but mentioned that those in Wind Ensemble did not have to pay if it was a problem since he is requiring WE members to participate.
Ryan Hunt, Band President, gave the Band Council report, emphasizing upcoming dates and events. He encouraged parents to get their students to volunteer for ushers for the Grant Cluster Concert on Feb. 26. He also said that he needed lots of student volunteers for the set up and running of the PIL Solo/Ensemble event. Set up will be Friday, Feb. 25, after school, and the event is Saturday, Feb. 28.
In the absence of the treasurer and the chairman of the Sweet Sound of Jazz, Kyle Cook reported that the band made about $2,086 before expenses. This was a combination of donations, band share sales, and raffle tickets. Kyle also expressed how much he appreciated Chris Lopez and Lina Macias and their work on Sweet Sound, and hoped that they would chair this event again next year. Kim Howard said that she loved the platforms and how it helped the sound of the group. Kyle and Mr. Budge thanked Bill McNeil for arranging for the platforms and for borrowing the sound system at no cost from Rose City Sound. Gay McNeil asked that a thank you note be sent to Rose City Sound since the company name did not appear in the program. Kyle said he would take care of that.
Eric Howard and Gregg Sneller, as the co-chairs of the Jazz Celebration, presented a sheet with questions about what needed to be done to help with the event on Friday, March 6. This is a summary of what was discussed: 1. Pizza will be served and the food will be overseen by Kathy Murphy. 2. Mr. Budge will handle the program review to make sure all the students are listed. 3. Scott Overton will ask Lonny Doi if he will help with stage set up, and Kyle Cook will handle the band entry. 4. The warm up areas will be: Sellwood in Drama Room, Beaumont in the cafeteria, and Grant in the Band Room. 5. After some discussion, it was decided that 5 to 10 adults will be needed to monitor the doors and the aisles. The doors will be locked during the performance, and will be opened by adults between each number. The balcony will be opened. There will be ticket takers at each door, and tickets will be sold that night at the ticket window. 6. In the center hall, we will sell food, Grant cushions (no rental cushions), and band shares. 7. Volunteers should show up by at least 6:00 PM.
Scott Overton shared about the California trip status. The contract with the travel company has been approved by the district, so we can move forward on that. Those who participated in the letter writing will receive about $200 each, and the rest of the students will get about $30 each. There has been a confirmation letter sent to those who donated acknowledging their gifts. Scott is trying to find out what instruments can be carried on the plane and what must be checked. The itinerary will be posted on the band web site. The chaperones going on the trip are Mr. Budge, Ralph Erwin, Helen Babbitt, Kyle Cook, and Bev Gleason. A motion was made and passed that the chaperones’ expenses be paid by the band fund. The cost estimate at this time is about $646 per person for the trip. Each student will have to pay for 2 lunches and 2 dinners on their own.
Kyle reminded the group that we still need a president-elect. Meeting was closed.
Att
Date: January 21, 2009
1) Introductions - Those in attendance; Chris Lopez, Bill McNeil, Ryan Hunt, Bev Gleason, Henry Babbitt Cook, Kade Sykes, Eric Howard, Kim Howard, Ohuy Tran, Molly Shibley, Scott Overton, Lina Macias, Ralph Erwin, Susan Shepperd, Kyle Cook, Nick Budge
2) Approved minutes from November with one correction to spelling of Henry Babbitt Cook's name.
3) Directors Report – Mr. Budge - Winter concert went well, thanks to everyone who helped out. There was good communication between students and volunteers. Molly did a great job of organizing volunteers for the event.
All State Conference – Mr. Budge reported that it was the best attended thus far, Ari Kohn and Matt Slaughter attended
Pep Band is going well - Kade requested more snacks
Sweet Sound of Jazz - Mr. Budge has been in touch with Marilyn who plans on coming in for a few rehearsals.
Disneyland-Both band groups are confirmed at Disneyland. Thank you notes will be going out soon. There is a list of who gets “thank you  notes. So far the collected amount from the letter campaign is approximately $5,800.
USC connection - will have to wait until closer to the event to see if it will happen.
Travel Agency helping out with Big Band Trip has a deal with Long Beach State so it's possible to do something with them.
4) Band Council Report – Ryan Hunt thanked everyone for help at the winter concert. It all went very smooth with the volunteers.
5) Treasurer’s Report –
Admissions from Winter Concert: $1,100
Concession sales: $250
Rental Cushions: $78.30
Sale Cushions: $70
Spent: ($129)
6) Email list serve-Bev Gleason, is working towards creating a better email system. Brainstormed about different ways of building the list such as sending out emails and having people respond. May just have to print entire list and build the email list that way. Need to coordinate band rooster with email list and then it will be typed into the database.
7) Sweet Sound of Jazz - Still looking for volunteers to help with setup and decorations. Need more dessert donations will send additional emails out. We will also need to get a sound system for event, the church may have a sound system we can use. We have vans for transportation of equipment to church which will happen right after school. Other than that we are ready to go.
8) Big Band Trip – Scott Overton, Will get paper work from school district. On the 9th of February the board votes on approving trip. We still need to determine how many chaperones will be needed Band booster needs to also approve whether or not to cover the cost of travel for chaperones. This is a pending issue.
Winter Concert-Summary by Molly Shibley. Event went smoothly with communication between volunteers and students much improved from last event but Molly expressed that it was a challenge to organize and to get feedback. She suggested we need to think about ways to tidy up the event. Hardly any choir parent volunteers were present. Molly is going to draft a memo regarding how many bodies (volunteers) are needed for the winter concert. She will address things that worked and where we need to resolve issues. Is it our job as the band boosters to run the show? Suggestions were made about verbally reminding the audience about proper etiquette while watching a school performance. Would like to see more choir parents involved with volunteering for this event.
9) Jazz Celebration – Eric Hunt – Eric still needs help with Jazz Celebration. Could use a parent volunteer. Jobs still need to be filled for this event. Need to have students sign up so they know what they will be doing. There are workshops the week prior to the event. This is a ticket sale event featuring the Portland Jazz Orchestra. Each student will take 10 tickets and try to sell them. Each school that participates in the event benefits from the sale of tickets. Eric will also be creating an event planning guide and would appreciate input/comments from parent volunteer.
February 26th Cluster concert. Band counsel let Molly know what you need as far as volunteers.
New Business – None
Meeting adjourned.
Date: November 18, 2008
1) Introductions - Those in attendance; Gay McNeil, Katie McNeil, Sarah Chung, Ellen Osborne, Ulysses Lopez, Ryan Hunt, Henry Babbot Cook, Daniel Helms, T. Tran, Kyle Cook, Rick Brase, Klari Crabtree, Scott Overton.
2) Approved minutes from October meeting.
3) Directors Report – Mr. Budge - Veterans Day parade went well. If you took pictures at the event, please burn a CD and give a copy to Mr. Budge for inclusion in the video yearbook. Mr. Budge also thanked everyone for coming to see the band at the Veterans Day Parade. Both of the students that auditioned for the All-State Honors group were selected to participate, Matthew Slaughter, Orchestra and Ari Kohn, Jazz Ensemble. Final football game at Lake Oswego went well, fans were happy the band was there, including Mr. Malone.
PSU Honor Band performing Saturday November 22nd at 7:30 p.m. in the Smith Memorial Ballroom on the PSU campus, cost is $6 for adults, $3 for students.
Upcoming events are as follows:
Friday November 21st Tastes and Trumpets featuring John Dover, 2929 SE Powell Blvd.,Public Concert 8:30 p.m. A portion of the proceeds to benefit Grant High School and Cleveland High School Jazz programs.
December 10th, Jazz @ Jimmy Mak’s, Jazz Lab and Jazz Ensemble will be opening for Mel Brown Quartet, Call time: 5:45, Curtain 6:30 p.m. cost at door $5.00
December 17th Winter concert rehearsal, Call time TBD: about 6:30 pm
December 18th Winter concert ALL Bands, Call 6:30 pm, Curtain 7 pm
December 19th Winter Assembly
December 19th Zoo Lights, All Band Members Welcome Need 4 to 5 Parent Chaperones. If interested please contact Kyle Cook.
Reminder: Inclement weather – if school starts two hour late start, Jazz Lab cancelled. If this occurs on the day of a concert, rehearsal will be after school (3:15).
4) Band Council Report – Ryan Hunt reported there was some miscommunication at the fall concert between student and parent volunteers in regards to placement of set up and clean up after the concert. Kyle suggested defining responsibilities and giving more direction prior to the event. Ryan also mentioned that there was some miscommunication as well regarding what was happening after the Veterans Day parade. A suggestion was made that maybe a working document should be put in place that outlines specifically what is to happen and how responsibilities and duties will be distributed.
5) Treasurer’s Report – Kyle Cook presented the treasurers report.
Total income from the fall concert: $331
$140 from band shares and $161 was from donations
Veterans Day cost $215 in total
Band Camp Cost $287.50
Balance: $5,372.55
A motion was made, and approved to set aside money for the band room lockers. $4,000 will be moved into Mr. Budge’s account for future purchase of band lockers. Cushions sales – need to be more visible at concerts, many people missed them because they didn’t see them.
6) Jazz at Jimmy Mak’s on Wednesday December 10th. - Jazz Lab and Jazz Ensemble will
be opening for Mel Brown Quartet, Call time: 5:45, Curtain 6:30 p.m. cost at door $5.00.
Students will put together a flier for the event.
7) Winter Concert - December 18th, ALL Bands, Call 6:30 pm, Curtain 7 pm. We need to push sale of cushions at winter concert, it’s a long program, people will want them. The cover charge at the door is $4.00 which will be split between the Choir and Band. For the winter concert Gaby will be handling the cash boxes. There was some discussion on whether or not we should sell water/cookies?? Would need a parent volunteer to head up this effort. Reminder -the dress rehearsal for the winter concert is December 17th.
8) Zoo Lights – All band students are invited to attend. Students will walk to the Max Line, stay together and ride the max back. 4 or 5 parent chaperones are needed for this event. 45 students have signed up to attend; tickets will be purchased as a group.
9) Big Band Trip- Scott Overton, Chair person - A questionnaire went out regarding concerns over a big trip during these economically distressful times but the general consensus was positive so the bad trip is still on. One of the biggest events for raising money is the letter writing campaign which will happen on December 9th in the band room. It should take about 1 ½ hours to complete. Preliminary expenses and details for the band trip are as follows:
New Horizon offers a global package-(all inclusive) with an estimated cost per student of $840 with 4 students to a room. If the contract is signed with Horizon $840 is the maximum cost and depending on airfare fluctuations the price could be less but not more. A final agenda has not be completed yet but generally 1 day would be in Los Angeles with a visit to Sony Studios and possibly a visit to a local university/or high school music program. 1 day Disney experience with a workshop and recording session. As mentioned earlier this is preliminary, a final agenda has not been set.
New Business – Letter
Minutes of the Band Booster Meeting
Date: October 21, 2008
Introductions - Those in attendance; Kyle Cook, Daniel Heus, Susan Shepperd, Ryan Hunt, Kade Sykes, Henry Babbat Cook, Daniel Helms, Ulysses Lopez, Karen Cathcart, Marc & Cheryl Hering, Kathy Pape, Gay McNeil, Amy Marsha, Cleo Hehn, Teresa Osborne, Nicolas Budge, Rich Brase, Ralph Erwin, Scott Overton, Otto Schell, Cathy Golden, Kim Howard, Sarah Chung,
Approved meeting minutes from September 16th. – Discussion; Clarification needs to be taken before campaign letters go out in regards to tax deduction. The letter that goes out needs to be very clear and concise in regards to Tax Deductibility.
Directors Report – Mr. Budge reported that guest artist Sandip Burman’s visit went very well; it was a valuable experience for the students who enjoyed the music. Wind Ensemble visited Irvington School and it went well. The VP at Laurelhurst has been in contact and is concerned about their band program. Mr. Budge announced the nominees for the Portland State University honors band, the students nominated were, Matthew Slaughter, Ellen Osborne, Mary Brant, Midori Samson, Amelia Harris, Charlie Crabtree and Ben Doi. The new choral director has volunteered to organize a color guard for band, Mr. Budge has purchased new flags for the color guard. Final concert of the year has been moved from Wednesday May 27th 2009 to Thursday May 28th 2008. First concert of the year on upcoming Thursday. For Jazz lab students if there is a 2 hour delay due to weather than don’t come in, class is cancelled. If there is a concert that day, rehearsal will be after school.
Band Council Report-Kade Sykes reported pep band could use more snacks. Ryan Hunt asked for volunteers to transport stuff to and from football game. Kyle might volunteer his van for transporting stuff. Ryan reported that student volunteers will be helping out next week at the band concert with selling band shares and stage set-up. He announced that marching band rehearsals are from 3:20 to 5:00 starting next week. Ryan will send a "Thank You" to the dry cleaners that cleaned the tuxedos.
Treasurers Report – Nothing has changed, balances will be adjusted after the concert. The discussion than moved to lockers and the funding of them. Special note - Lincoln High School has generously donated $2,000 to the band program. Mr. Budge reported that there was a deal going on with the company that produces the lockers, he could get a package deal and get the whole wall done for $10,000 versus initial cost of $26,000. Mr. Budge was going to see if the deal was for a limited time. Next steps were to pursue further details, review budget and move ahead.
Last football game for pep band Oct 23rd – Snacks needed. This was the one and only game a bus was provided for.
Big Booster Auction – Dana put together 4 baskets and were delivered to boosters. Vancouver and Oregon Symphony tickets were donated. Jazz ensemble will not be playing this year.
Fall Concert – Gabby has volunteered to oversee the funds. Sell cushions and band
shares. Decoration committee will take care of setup. 5 bands will be playing at this concert.
Big Trip Discussion: Scott said it he hadn’t heard back from Disneyland. Trip is reasonably expensive. Funding is an issue, the majority of funding happens via donation letter. Kyle opened the discussion to the group whether or not we were still committed to a big trip, especially considering the current economic situation. Kyle expressed that he did not want families to feel strapped by the trip. The general consensus is that the students want to go on the trip. Cleo expressed her concern over the cost of the trip and whether such a trip was necessary. She expressed how it wasn’t necessary to take such a big trip in order for the bands to bond. Kade suggested that Grant Bands go on tour to raise money. A key point brought up is that lower classman or K-8 will see the trip as a valuable message. It’s exciting for kids and potential music students to have something like "A big trip" to look forward to. Someone also expressed how it would be a huge disappointment for the students that don’t get to go; some students have been saving money in anticipation of this trip. Since there was some opposition to the trip it was decided that Mr. Budge would facilitate a conversation with the students to see how they felt about it. A suggestion for easing the burden of the trip was to provide scholarships.
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